2020 International Convention Volunteer Welcome Subcommittees
Greetings from the 2020 International Convention Volunteer Welcome Core Committee! We are excited as we begin plans for the convention and look forward to working with AA members throughout Area 33.
As you can imagine, the number of volunteers needed for a convention as large as the 2020 International is great. There are 14 subcommittees that will all be responsible for specific volunteers, as described below.
We invite you to notify us if you are interested in serving in the chair or co-chair capacity for any of the 14 committees by filling out the form below. The Core Committee will select chairs and co-chairs based on experience and skills, and interviews may be scheduled.
~ In dedicated service, your Volunteer Welcome Core Committee,
Carlyle W., Bob C., Christine H.
Guidelines / Purpose:
The role of the Volunteer Welcome Committee is to reinforce the joy of sobriety at the 2020 International Convention. This is accomplished by extending the hand of A.A. to all International Convention guests - A.A.s and non-A.A.s.
The Volunteer Welcome Committee’s primary responsibility is to help guests participate in the A.A. events from Thursday evening to Sunday morning. This includes being able to assist with housing and transportation questions or general inquiries such as “Where is the nearest washroom?” or “Where is ‘lost and found’?” The Volunteer Welcome Committee will communicate by example the joy of sobriety to all who attend A.A.’s 85th birthday celebration in 2020 in Detroit.
Please note that each of the 14 subcommittees will need several hundred volunteers, for a total of approximately 4,500 volunteers. Selection of subcommittee chairs and co-chairs will be completed by July 2019, and general volunteer sign-up will begin in January, 2020.
- May 1, 2019: Resumes may be submitted through May 1, 2019 by accessing the Area 33 website [aa-semi.org] or completing and sending in a paper form [available at Area 33 meetings]
- July 1, 2019: Subcommittee Chairs and Co-chairs selected
- July 15 - 16, 2019 [Monday, Tuesday]: Volunteer Welcome Core Committee and Support to meet with GSO team
- November 10, 2019 [Sunday]: first meeting of all subcommittee chairs and co-chairs with Volunteer Welcome Core Committee and GSO team
- January, 2020: Kick off meeting - Volunteer website launched, allowing volunteers to sign up for subcommittee(s) and shifts
Volunteer Welcome Committee Subcommittees:
AA members who are interested in serving as chair or co-chair for one of the fourteen (14) committees should complete the online or paper form by May 1, 2019. The online form is accessible at aa-semi.org and paper forms are available at the monthly Area 33 meeting. Mail paper forms to Carlyle W., 269 Walker Street, #244, Detroit, MI 48207.
Chair and Co-chair Skills and Responsibilities:
- Ability to coordinate and manage volunteers for the subcommittee
- Familiarity with their location/area (expertise)
- Plan and facilitate regular meetings with subcommittee members
- Solicit and monitor subcommittee volunteers
- Organize, plan and monitor volunteer shifts and locations
- Attend all subcommittee and full committee meetings
- Other responsibilities as assigned by Volunteer Welcome Core Committee
- Helpful skills include:
- Organizational skills
- Knowledge and understanding of the AA service structure
- Managerial skills
- Diplomatic skills
Convention Center Greeters - Volunteers will welcome guests at the COBO Center as well as directing traffic within the Convention Center from Wednesday morning through Saturday evening.
Foreign Languages - Volunteers will staff a special booth from Wednesday morning through Sunday morning to help ensure the comfort and convenience of guests for whom English is not a native language. The booth is in the Convention Center, and will be accessible by phone.
Ford Field Greeters - Volunteers will greet visitors arriving for the three large meetings scheduled at the stadium Friday night, Saturday night and Sunday morning.
Guest Welcome and Volunteer Headquarters Room - Volunteers on this small committee will be staffing the volunteer headquarters at the Convention Center as well as attending to details of welcoming special guests (non-AA professional guests) as needed.
Hotel Lobby Greeters - Volunteers will staff information tables in hotel lobbies in downtown Detroit and in key suburban hotel sites from Thursday morning until Saturday evening.
Marathon Meetings - Volunteers will chair and host the various marathon meetings from Thursday evening to Sunday morning.
Registration - Some of these volunteers will staff the registration area in COBO Center. They may provide badge holders and information packets to those who are pre-registered. Others may staff the information tables for questions about the Convention. A third set of volunteers may assist the professional firm handling on-site registration.
Shuttle Bus Greeters - Volunteers will be stationed at convention shuttle bus service drop-off and pickup points at peak hours from Thursday morning to Sunday early afternoon to help all Convention attendees using Bus Services to and from convention hotels, the Convention Center and Ford Field.
Sidewalk Greeters and Thursday Night Event in the Park - Volunteers will be stationed at the Downtown Core and on sidewalks near the nexus of Convention activities from Thursday afternoon until Saturday evening.
Accessibilities - These volunteers will be a source of information for physically challenged and other individuals who feel the need for additional support. Their booth is in the Convention Center, and they will also be present at the Ford Field for the Big Speaker Meetings.
Topic Meeting Greeters & Counters - These volunteers will greet members as they attend the topic meetings during the day Friday and Saturday in the COBO Center, and provide estimated counts of the numbers of participants.
Transportation Hub Greeters - These volunteers will greet our visitors at the airport, train stations, and bus depots. They will guide them toward transportation to their local destinations.
Volunteer Kick-Off Meeting & Training Orientation - Volunteers will help set up and organize the official start of the 2020 International Convention Volunteer Welcome Committee activities. The goal of the Kick-Off Meeting is to provide information about the volunteer process and to sign up volunteers for the various subcommittees. The May Training is the orientation meeting for volunteers.
Central Office Liaison – The Welcome Core Committee assigns a liaison to the local central office. The liaison attends Welcome Committee meetings and keeps the Central Office up to date on International Convention activities.